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Bulletin Board and Handout Policy

The purpose of posting fliers or making handouts available in the Library is to inform people in the community about local educational, cultural and service oriented programs.

Placement of posters is at the discretion of the Library Director, based on space available, time of the event, and length of time the Library has had the material.

The Library will not accept for display or handout commercial, personal or profit making information.

The Library will accept handouts of the above types of materials with the same exclusions as above and multiple copies of local newspapers or magazines of an objective nature as space allows.

Placement of handouts is at the discretion of the Library Director, based on space available, time of the event, and length of time the Library has had the material.

Note: Items on display or available as handouts do not imply endorsement by the Library or the Town.

Approved by: Library Board of Trustees, September 16, 1996
Amended September 10, 2001

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Confidentiality of Library Records Policy

Pursuant to Connecticut State Statute Section 11-25 (b) personally identifiable information contained in the circulation records of the Cora J. Belden Library shall be confidential.

Names, addresses, phone numbers and information on materials borrowed or fines owed are confidential. Library staff may not provide information on a personal nature about any borrower except to the borrower himself or to the parent guardian of a borrower who is a minor. Requests for such information are to be referred to the Library Director.

Connecticut State Statute, Title 11, Section 11-25 (b) Reports by Libraries, confidentiality of records.

Notwithstanding the provisions of Section 1-19, personally identifiable information contained in the circulation records of all public libraries shall be confidential.

Approved by the Library Board of Trustees, June 18, 1996

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Exam Proctoring 

In an attempt to support continuing education and lifelong learning, the Library has agreed to act as a proctor for distance learning students.

We are able to proctor tests under the following conditions:

  1. Library staff will proctor print or online examinations by appointment during the Library’s regular hours of operation Monday through Friday.

  2. Students must present a current photo ID. Name on ID must match the name on the test the student is registered to take.

  3. Print exams must be sent directly from the testing institution to the Library. When contacted by the student, we will arrange a time for the exam to be taken.

  4. Staff will hand out the exam, collect it when completed, and mail it back to the appropriate educational institution.

  5. The student must not require supervision while taking the exam. The Library is unable to provide one-on-one monitoring of students, although staff may check on students periodically. Please be aware that the library environment and noise level will vary depending on the time of day. The proctor will be the Librarian on duty at the time of the exam.

  6. Students must provide packaging and sufficient pre-paid postage for the return mailing of their examination.

  7. The Library cannot arrange for UPS or FedEx pickup.

These conditions must be acceptable to both the student and the educational institution. Please address questions to the Library reference staff or call us at 860.258.7623.

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Public Internet Access Policy

The Internet is filled with resources that can educate, entertain and expand your horizons. However, access to material of a controversial or mature nature, as well as to material that is not accurate, complete or current is unavoidable. Anything accessed or entered on the Library's computers is not secure and may be accessible to others.

The Library advises customers to exercise judgment and discrimination
when evaluating the usefulness and reliability of material found on the Internet.
As with all library materials, restriction of a child's access is the responsibility
of the parent or legal guardian.

The Library strongly discourages the use of instant messaging and chat rooms.

It is not acceptable to use the Internet for any purposes which violate U.S. or State Laws, to transmit threatening, obscene or harassing materials, or to interfere with or disrupt network users, services or equipment.

The Cora J. Belden Library now offers wireless access to the library's Internet service, for properly equipped laptops and handheld computers. When customers use the Internet in the library, they are accepting the library's Internet Acceptable Use Policy.

Approved by the Library Board of Directors, 9/14/99. Amended: 4/12/04; 9/20/04; 2/12/07

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Materials Selection Policy  

I. Objectives of the Library

The Cora J. Belden Library provides free library service on an equal basis to all residents of Rocky Hill and to all other constituents of the region and state whom it is by law or contract bound to serve.

The objectives of the Library are:

  1. To provide materials for information, education, research, and recreation

  2. To encourage and stimulate the use of such materials. The Library makes a positive contribution to the cultural and intellectual life of the Town and provides free access to all fields of knowledge.

The Materials Selection Policy is directed toward the development and maintenance of an outstanding, well-balanced collection of the best and most useful materials available. The Library's resources include books, periodicals, newspapers, microform, music CDs, framed art work, toys, books on tape, online electronic databases, videos, and DVDs. Additional forms of information and communication are considered as they develop.

The Library supports intellectual freedom and has adopted the following statements as policy: The American Library Association's Library Bill of Rights, The American Library Association's Freedom to Read Statement, andThe Freedom to View Statement of the American Film and Video Association.

II.     General Principles of Selection

Essential to the Library's Materials Selection Policy are certain fundamental principles adopted to meet the needs and diversified interests of all residents of the community, and to contribute to their continuing education and personal development.

It is the responsibility of the Library to provide materials in the following areas:

Information - to serve as an information and research center

Education - to provide for the needs of customers in their formal and informal education

Recreation - to encourage reading for the enjoyable use of leisure time

III.    General Criteria

In the selection of materials high standards of quality are maintained, with application of one of the following criteria:

  • Reputation and significance of the author or artist

  • Authoritativeness and accuracy

  • Literary style or artistic excellence

  • Relevance to present or anticipated needs and interest of the community

  • Permanent value as resource material

  • Timelines, reflecting new areas of knowledge or changing conditions of the contemporary scene

  • Readability and clarity in relation to intended audience

  • Critical evaluation in professional reviewing media

  • Accessibility in other collections in the region

  • Price and availability of funds

  • Local interest

Recommendations to the Library Director from individuals or groups pertaining to the inclusion or exclusion of specific materials in the Library's collection are given consideration within the framework of policies determined by the Library Board of Trustees.

IV.    Responsibility for Selection

Responsibility for initial selection of materials rests with the professional staff assisted by reviews and recommendations. Ultimate responsibility rests with the Library Director within the framework of policies determined by the Library Board of Trustees.

Approved by the Cora J. Belden Library Board of Trustees 4/23/96 
Amended 5/21/01

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Meeting Room Policy

I. Statement of Purpose

The Cora J. Belden Library views the use of the meeting rooms as an extension of library services and its mission. The rooms should be available to the community in its broadest sense and reflect the educational, cultural, social, and recreational role the library plays.

The Library subscribes to Article IV of the Library Bill of Rights which states that facilities should be made available to the public served by the library on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.

II. Eligibility

A. Only non-commercial, not-for-profit, tax exempt, cultural, civic, professional, educational, service or governmental groups may use the rooms. Their use in no way constitutes an endorsement of the organization by the Library.

B. All meetings must be open to the public and are posted daily in the library. Organizations requesting use of meeting room(s) must provide a certificate of insurance with the following minimum requirements as set by the Town of Rocky Hill Insurance Committee:

  1. $1,000,000 each occurrence
2. $1,000,000 aggregate - products
3. $2,000,000 general aggregate
4. The Town of Rocky Hill should be listed on the policy as an additional named insured

III. Availability and application for use 

A. One meeting room, the Stepney Room, with a maximum capacity of 55 persons, is available.
B. Meeting Rooms are available for use during regular library hours.
C. Availability will be on a first come, first served basis.
D. A written application must be on file at the library at least 7 days before the meeting date. Forms are available from the Library Secretary, at the Circulation Desk and online
E. Applications must be signed by an individual at least 18 years of age, who shall assume responsibility for the conduct of the group and the condition of the meeting room. The application must be approved by the Library Director or Designee.
F. Reservations of the room may be made by phone (258-7621) or in person through the Library Secretary, Monday through Friday, 10:00 a.m. to 4:30 p.m.
G. The meeting room can only be reserved for the duration of the insurance certificate.
H. Organizations other than library-related shall not exceed four meetings during each year. The year should begin in January and end in December. 
I. Failure to comply with these guidelines may result in subsequent denial of use.

IV. Regulations

A. Meeting rooms may not be used if the regular library routines and programs will be disturbed or interrupted.
B. No group may charge admission without permission of the Library Director or Designee.
C. Only beverages and light refreshments may be served.
D. Use of alcohol in the library is prohibited. 
E. Smoking in the library is prohibited.
F. The Town of Rocky Hill assumes no responsibility for property left in the Library.
G. The group using the meeting room is responsible for setting up chairs, tables, etc. and leaving the room in the condition it was found.
H. Storage of materials before or after the reserved time is prohibited.
I. Library programs & Town Agencies take priority for meeting room use.
J. No product or service may be sold unless Library Director or Designee gives permission.
K. If a meeting is canceled, the group or organization should notify the library as soon as possible. 
L. No fees are charged for use of the meeting rooms during library hours, however donations to the library are encouraged.
M. Any groups using the room who bring children to the meeting may not leave the children unsupervised in other areas of the library.

Approved by Library Board of Trustees, 3/9/98; Amended 8/21/06; Amended 9/17/07 

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Use of the Word Processor

We have two computers with Microsoft Word 8.0 (part of Office 97). They are attached to black and white printers.

There is no charge for the use of the computers. To offset the cost of the print cartridges, there is a $.10 per page charge for printing. You may save to your own disc, or you may purchase one from the Library for $1.00. Any files which are saved to the hard drive (c:drive) will be deleted.

You may use the word processor for 30 minutes each day. If no one is waiting, you may continue working for a longer period of time, as needed.

Sorry, we can offer only minimal assistance to computer users. We suggest that you refer to the Help screens and Microsoft Word handbook, as needed.

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